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The PDF file format was originally created by Adobe in the early ’90s and it now the most popular format for exchanging all sorts of documents including presentations, CAD Drawings, invoices, government forms and other legal documents.
There are several reasons why PDF file format is so popular. PDFs are generally more compact (smaller in size) than the source document and they preserve the original formatting. The content of a PDF file cannot be modified easily and you can prevent other users from printing or copying text from PDF documents. Also, you can open a PDF file on any computer or mobile device natively.
Free PDF Editing Tools
You can use LibreOffice - it’s free, legal, and Open Source. The Draw application which is part of the office suite can open PDFs, edit them, and save them. 2 – Offline Ways to Edit PDF Files without having Adobe PDF Reader: After getting in touch with the online methods, here are the third-party handy PDF Editors to view PDF Files offline. PDF Element: PDF Element is an excellent offline source to view and edit PDF Files. This handy source has almost all properties that Acrobat Reader have.
While PDF Files are “read only” by default, there are workarounds that will let you modify any PDF document for free without requiring the source files or any of the commercial PDF editing tools like Adobe Acrobat.
We are primarily focusing on tools that let you alter the actual contents of a PDF files. If you are looking to manipulate the PDF file structure itself like rearranging pages or merging multiple PDFs into one, please refer to this detailed Adobe PDF Guide.
An Online PDF Editor for Basic Tasks
Sometimes you need to make minor changes to a PDF file. For instance, you may want to hide your personal phone number from a PDF file before uploading it online or may want to annotate a page with notes and freehand drawings.
You can perform such edits in a PDF easily with PDFEscape.com, an online PDF editor that is free and also lets you edit password-protected PDF documents in the browser.
With PDF Escape, you can hide* parts of a PDF file using the whiteout tool or add annotations with the help of custom shapes, arrows, text boxes and sticky notes. You can add hyperlinks to other PDF pages / web documents.
[*] Hiding is different from redaction because here we aren’t changing the associated metadata of a PDF file but just hiding certain visible parts of a PDF file by pasting an opaque rectangle over that region so that the stuff beneath the rectangle stays invisible.
Change Metadata of PDF Files
If you would like to edit the meta-data associated* with a PDF document, check out Becy PDFMetaEdit. This is a free utility that can help you edit properties of a PDF document including the title, author name, creation data, keywords, etc.
The tool can also be used for removing PDF passwords as well as for encrypting PDF documents such that only users who know the password can read the contents of your PDF files. And since this PDF metadata plus bookmarks editor can be executed from the command line, you can use it to update information in multiple PDF files in a batch.
[*] If you planning to post your PDF files on the web, you should consider adding proper metadata to all the files as that will help improve the organic rankings of your PDF files in Google search results.
Edit the Text of a PDF File
If you want to edit the text in a PDF file but don’t have access to the source documents, your best bet is that you convert the PDF file into an editable Word document or an Excel spreadsheet depending on the contents of the PDF.
Then edit these converted PDFs in Microsoft Office (or Google Docs) and export the modified files back into PDF format using any PDF writer.
You can edit PDFs in Word or, if your PDF document is mostly text, you may use the desktop version of Stanza to convert that PDF into a Word document. If the document includes images, charts, tables and other complex formatting, try the online PDF to Word converter from BCL Research or the one from NitroPDF – the former offers instant conversion while the latter service can take up to a day though its yields more accurate results.
Advanced PDF Editing (Images, text, etc.)
Now that you know the basic PDF editing tools, let’s look at another set of PDF editors that are also free but can help you do some more advanced editing like replacing images on a PDF file, adding signatures, removing blocks of text without breaking the flow of the document, etc.
Adobe Acrobat To Edit Pdf
First there’s PDF XChange, a free PDF viewer and editor that you also may use for typing text directly on any PDF page. PDF XChange also supports image stamps so you may use the tool for signing PDF files or for inserting images anywhere on a PDF page.
Then you have Inkscape, a free vector drawing tool (like Adobe Illustrator) that can natively import and export PDF content.
Video: How to Edit PDF Files with Inkscape
With Inkscape, you can select any object on a PDF page (including text, graphics, tables, etc.) and move them to a different location or even remove them permanently from the PDF file. You can also annotate PDF files with Inkscape or draw freehand on a page using the built-in pencil tool.
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The next tool in the category of advanced PDF editors is OpenOffice Draw with the PDFImport extension. OpenOffice Draw supports inline editing so you can easily fix typos in a PDF document or make formatting related changes like replacing color, increasing or decreasing the text size, replacing the default font-family, etc.
Like Inkscape, the OpenOffice toolbox also includes support for annotations, shapes, images, tables, charts, etc. but here you have more choices and the software also looks less complex.
The OpenOffice suite is a little bulky (they don’t provide a standalone installer for Draw) but if you have the bandwidth, OpenOffice is the best tool for manipulating PDF documents when you don’t have the budget for Adobe Acrobat.
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This document explains how to add or replace text, correct typos, change fonts and typeface, adjust alignment, and resize text in a PDF using Acrobat DC. (If you are looking for information on how to edit images, objects, or scanned PDFs, click the appropriate link above.)
Note: This document provides instructions for Acrobat DC or 2017. If you're using Acrobat XI, see Acrobat XI Help.
The Edit Text & Images tool lets you replace, edit, or add text to a PDF. You can correct typos, change fonts and typeface size, adjust alignment, add superscripts or subscripts, and resize text or paragraphs.
Open a PDF in Acrobat, and then choose Tools > Edit PDF > Edit.
You edit a PDF one page at a time. For more extensive editing or to make global formatting changes across the entire document, edit the original document. If the original isn’t available, you can save the PDF as a Microsoft Word document or PowerPoint presentation. Then edit, and re-create the PDF.
How To Edit Pdf Adobe Illustrator
Video tutorial: edit text and images in a PDF using Acrobat
Learn how to edit text and images in your PDF files with Acrobat on the desktop, and how to edit PDFs on mobile devices with an Acrobat Pro subscription.
Video (05:07) | By Matthew Pizzi (train simple)
When you edit text, the text in the paragraph reflows within its text box to accommodate the changes. Each text box is independent, and inserting text in one text block does not push down an adjacent text box or reflow to the next page.
- Outlines identify the text and images you can edit.
- Type new text to replace the selected text, or press Delete to remove it.
- Manage list items using the list controls (bulleted and numbered) under Format in the right pane. You can create new list items, convert an existing paragraph to a list item, convert an existing list item to a paragraph, and convert from one list type to another.
- Select a font, font size, or other formatting options under Format in the right pane. You can also use the advanced format options, such as line spacing, character spacing, horizontal scaling, stroke width, and color.
Note:For legal reasons, you must have purchased a font and have it installed on your system to revise text using that font.You can edit text only if the font used for that text is installed on your system. If the font isn’t installed on your system, but is embedded in the PDF, you can change only the color or font size. If the font is neither installed or embedded, you can't edit any of the text.- Click outside the selection to deselect it and startover.
You can add items to a numbered or bulleted list, create new list items, convert an existing paragraph to a list item, convert an existing list item to a paragraph, and convert from one list type to another.
- Note:Acrobat detects paragraphs and lists separately. Therefore, both paragraph and list may appear in the same bounding box while editing. After you save or save as the changed file and reopen it, the paragraph and list items are displayed in separate bounding boxes.
- Do the following:To add or remove items from a numbered or bulleted list:
- You can add or remove items to the list at all nested levels using the same familiar controls that you use in MS Office. For example, press Enter at the end of a list item to insert a new row. Press Backspace to remove the new row and position the cursor back to the end of the previous list item.
To create a numbered or bulleted list:- Place the cursor in the document at the location where you want to add a new list.
- Choose the appropriate list type (bulleted or numbered) under Format in the right pane.
To convert an existing paragraph to a list item:- Place the cursor in the paragraph, and then choose the appropriate list type (bulleted or numbered) under Format in the right pane.
To convert an existing list item to a paragraph:- Select all items in the list. The appropriate list type is highlighted under Format in the right pane.
- Click the highlighted list type.
To convert from one list type to another:- Place the cursor in the list item or select all items in the list.
- Choose the appropriate list type (bulleted or numbered) under Format in the right pane.
Note:You can also use Keyboard to add a list item. For example, before a paragraph, you can type number ‘a’ followed by the closing parenthesis ‘)’ and then add one space. It adds a numbered list starting with “a)”.
Youcan add or insert new text into a PDF using any of the fonts installedon the system.
- Open a PDF and then choose Tools > Edit PDF > Add text.
- Drag to define the width of the text block you want toadd.
- For vertical text, right-click the text box, and choose Make Text Direction Vertical.
- The Add text tool intelligently detects the following text properties of text close to the point of click:
- Font name, size, and color
- Character, paragraph, and line spacing
- Horizontal scaling
These text properties are automatically applied to the text that you add at the point of click.You can change the text properties using the options under Format in the right pane. - To move the text box, place the pointer over the line of the bounding box (avoid the selection handles). When the cursor changes to Move pointer , drag the box to the new location. To maintain alignment with the other list items, press Shift as you drag.
You can move or rotate text boxes on a page. The Edit Text & Images tool outlines each text box, so it is clear what text is affected. Edits are confined to the page. You cannot drag a text block to another page, or move or rotate individual characters or words within a text box. However, you can copy text boxes and paste them on another page.
Resizing a text box causes the text to reflow within the new text box boundaries. It does not change the size of the text. To change the font size, see Edit or format text in a PDF. As with other text edits, resizing is limited to the current page. Text does not flow to the next page.
- Click the text box you want to move, rotate, or resize.A bounding box with selection handles surrounds the textbox you clicked.
- Place the pointer over the line of the bounding box (avoid the selection handles). When the cursor changes to Move pointer , drag the box to the desired location. Hold down the Shift key as you drag to constrain the movement vertically or horizontally.Place the pointer just outside a selection handle. When the cursor changes to the Rotation pointer , drag in the direction you want it to rotate.Place the pointer over a selection handle. When the cursor changes to the Resize pointer , drag the handle to resize the text block.
Add, edit, or move text on noninteractive forms or when signing
Organizations sometimes provide PDF versions of their paper forms without interactive form fields (called 'flat forms'). Use the Add Text tool on the Comment toolbar to fill in noninteractive forms or to add text to documents you need to sign. Text added with this tool is actually a comment and does not change the original PDF.
- In the Text Properties toolbar, select the color, font, and font size for the text you want to add.Note:If you don't see the Text Properties toolbar, click the Text Properties icon in the Comment toolbar or press CTRL+E.
To change the text properties, select the text you want to edit. Use any of the following tools in the Text Properties toolbar:
Use the various options in the toolbar to change text properties
Note:
If you don't see the Text Properties toolbar, click the Text Properties icon in the Comment toolbar or press CTRL+E.
- Choose a font from the Font menu.
- Choose a font size from the pop-up menu.
- Choose a color from the Text Color menu.
- To change the line spacing (leading), click the Decrease Character Spacing button or the Increase Character Spacing button.
Move or resize text in a noninteractive (flat form) PDF
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To move or resize a text block, choose Tools > Comment > Comment List (in the right pane). In the comment list, click the comment containing the text you want to move or resize. When the bounding box appears, drag the text block or one of its corners.
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